Job Posting for The Massachusetts Department of Public Health: Medical Records Abstractor

Title: Medical Records Abstractor

Organization: The Massachusetts Department of Public Health

Brief Summary of Position:

Coordinator will conduct medical records abstraction based on the data needs of the Congenital Anomalies Registry (Birth Defects Monitoring Program) in the Massachusetts Center for Birth Defects Research and Prevention in order to monitor the diagnoses of congenital anomalies and related conditions to Massachusetts residents.

Duties and Responsibilities:

  • Abstract medical records within hospital and other facility setting
  • Schedule appointments with medical records departments to review maternal and infant records of assigned anomaly cases
  • Review records to determine whether anomaly cases meet surveillance criteria
  • Enter data accurately and completely from medical record onto the appropriate state form (mainly electronic format, some paper format)
  • Follow up on any data on assigned cases as needed
  • Attend bi-monthly abstractor/training meetings for case review and education and attend other meetings as required
  • Cooperate with other abstractors to complete case abstraction forms on transfer infants
  • Present case summaries and case issues at abstractor meetings
  • Participate in discussion of surveillance strategy, methodology, and research
  • Maintain strict confidentiality per supervisor’s instructions and MDPH requirements
  • Maintain log of hospital contacts for case management
  • Report weekly to Surveillance Coordinator regarding case ascertainment, case follow-up, activity and problems/issues
  • Code surveillance data as specified under project protocols
  • Perform quality reviews on previously abstracted cases
  • Train and work with new abstractors
  • Monitor and report to supervisor on trends and issues around facilities’ move to electronic medical records
  • Report to supervisor changes in clinical practice that may affect accurate and complete birth defect diagnostic data collection
  • Maintain cordial working relationships with facilities’ and Center staff; assist with other Center activities as needed.

Qualifications: Ideally, the successful candidate has experience abstracting and/or reviewing medical records, has a certification as “Registered Health Information Administrator (RHIA)”, as “Registered Health Information Technician (RHIT)”, has clinical and/or research experience, has a degree in Public Health or comparable qualifications and/or experience. Experience with computers and Windows-based applications. Ability to work self-directed and independently as well as with others. Ability to communicate effectively orally and in writing. Willingness to adhere to strict confidentiality protocols. Experience working in a surveillance program desirable. Facilities are located throughout the Commonwealth: must have valid driver’s license and regular access to car.

To Apply: 

To view full job posting or to apply please, click here

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