Job Posting for Massachusetts Public Health Association: Administrative Assistant/Operations Coordinator

Title: Administrative Assistant/Operations Coordinator 

Organization: Massachusetts Public Health Association

Brief Summary of Position:

The Administrative Assistant/Operations Coordinator will provide general administrative support to MPHA staff. This is a part-time position that reports to the Director of Operations. This position is available immediately. MPHA is actively seeking to build a diverse and experienced staff. We do not discriminate on the basis of race,
color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.
Duties and Responsibilities:

  • Manage the calendar of the Executive Director
  • Serve as the MPHA receptionist, greeting visitors and answering the main phone line
  • Assist MPHA staff with administrative tasks such as copying, scanning, and filing
  • Accompany MPHA staff to off-site events
  • Maintain MPHA’s digital and paper filing systems
  • Sort and distribute incoming mail
  • Order office supplies as needed
  • General data entry (Salesforce and QuickBooks)
  • Serve as administrative liaison to the MPHA board of directors
    • Schedule meetings
    • Prepare materials

Qualifications:

  • We seek a high-energy, detail-oriented team player with commitment to mission, sense of humor and a range of computer skills, including Office and web-based applications
  • 1-3 years administrative experience preferred
  • Excellent written and verbal communication skills
  • Superior customer service skills
  • Ability to work effectively with teams and groups
  • Flexible nature and a willingness to contribute to an “all hands on deck” workplace
  • Experience with and knowledge of databases required (preferably Salesforce)
  • Experience with QuickBooks not required, but preferred

To Apply: 

Please submit a cover letter stating your specific relevant experience and salary requirements along with resume to jobs@mapublichealth.org. Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.

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