Title: Assistant Director, Office of Youth & Young Adult Services
Organization: MA Department of Public Health
Brief Summary of Position:
The Administrative Officer, Assistant Director (AD), Office of Youth and Young Adults Services (OYYAS) is responsible for the ongoing development and coordination of statewide youth substance abuse treatment services. This includes decisions on the structure, organization, methods and procedures in conducting planning tasks related to OYYAS procurements, grant development and unit operations. The AD will also be responsible for the structure, scope and function of technical assistance provided to vendor agencies and staff.
The AD will assist the Director in the oversight of such services in accordance with federal, state and discretionary grant requirements. The AD will work with the Director, DPH/BSAS Management team and other key stakeholders / partners to plan and implement a statewide system for identifying and treating substance use issues specific to the needs of adolescents, young adults and their families. The AD will assist in the development and monitoring of results, performance measures and outcomes and maintains oversight of OYYAS contracted services and capacity building initiatives. The AD provides technical assistance in youth and young adult issues, services and other areas of expertise for the Bureau and unit staff.
Duties and Responsibilities:
- Identifies strengths and weaknesses of the OYYAS delivery system and participates in the development of operating policies, procedures and intervention strategies in collaboration with the Director, BSAS Managers and other key stakeholders/partners.
- Acts as liaison with local, state and federal government authorities, stakeholders, specialists and others to exchange information and/or address concerns as related to OYYAS initiatives and services.
- Acts as BSAS liaison to established youth and young adult work groups within the Department of Public Health and other state agencies (Department of Mental Health, Department of Children & Families, etc.).
- Plans and forecasts utilization of state and federal dollars to support OYYAS programs and services. Also coordinates the services, contract oversight and procurement process.
- Collects and analyzes data related to youth and young adult treatment services. They will collaborate with the Office of Data, Analytics and Decision Support to develop consistent information and databases about youth and young adult treatment services.
- Provides and coordinates training and/or technical assistance for specific groups as related to OYYAS initiatives and delivery system, e.g., new vendors on subjects such as policy, billing, data, and regulations. Provides updates and technical assistance to Bureau staff on new issues, trends, news, etc., related to youth and young adult substance abuse services.
- Performs other duties to support the functioning of the OYYAS unit, including collaboration with other units on new initiatives, supervision, training and technical assistance with new policies and best practice, and participation in the implementation of new practices and procedures related to the efficient management of the Bureau’s activities.
- Knowledge of, and ability to apply, public health programming principles, practices, policies and mandates.
- Knowledge of, and ability to apply developmentally appropriate prevention, intervention, and treatment strategies related to substance abuse, primary health care, and public health issues to program design and planning.
- Ability to work autonomously as well as collaboratively.
- Ability to analyze and utilize statistical, demographic, budgetary, historic and other types of information resources for applied research in designing grant proposals and procurement documents.
- Ability to coordinate and facilitate effective interaction among diverse health, social, and human service programs and personnel.
- Ability to lead, motivate, direct and supervise personnel, directly and indirectly.
- Ability to think, write, and speak in an organized, clear manner.
- Ability to work cooperatively and effectively with diverse populations and groups.
- Willingness to work varied and irregular hours to meet grant deadlines.
- Applicants must have at least (A) five years of full-time, or equivalent part-time, professional, administrative, supervisory or managerial experience in business administration, business management, public administration, financial management, or professional experience in a particular specialty (i.e. scientific, professional, or technical), and (B) of which three years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
- Incumbents may be required to have a current and valid motor vehicle driver’s license at a class level specific to assignment.
- A Bachelor’s or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for one year of the required (A) experience.
- A Graduate or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for two years of the required (A) experience.
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees’ Pension and a Deferred Compensation 457(b) plan
- 11 paid holidays per year and competitive Sick, Vacation and Personal Time
- Tuition Remission for employee and spouse at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
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