Title: Paralegal Specialist
Organization: Massachusetts Department of Public Health
Brief Summary of Position:
The Paralegal Specialist will research and analyze law sources; prepare legal documents; maintain legal databases; perform compliance functions with respect to state and federal laws; respond to inquiries concerning formal interpretation of agency laws, rules and regulations; assist in communications with Board monitors; assist attorneys in preparing, editing and proofreading documents and letters; schedule and coordinate meetings; compile and prepare Board and Committee material; record and transcribe Board and Committee minutes; assist with responses to subpoenas and public records requests; assist the General Counsel and other attorneys in carrying out their job duties; and perform related work as required.
- Maintains databases and tracking systems to provide current accurate information on Public Records Requests and Board matters.
- Responds to written and telephone inquiries concerning formal interpretation of agency statutes and regulations, and drafts documents analyzing facts and points of law for approval by legal counsel.
- Acts as Board Committee clerk, compiles and prepares materials for Board Committee meetings, attends Board Committee meetings, maintains records and Board Committee minutes.
- Develops and maintains case tracing systems for all Data Repository and Physician Health and Compliance matters, including maintenance of all related documents, organizing file documentation, and briefing legal counsel on correspondence and reports.
- Researches and analyzes law sources such as statutes, recorded judicial decision, opinions, determinations and rulings in order to prepare legal digests detailing the points of laws involved.
- Oversees preparation of meeting agendas and coordinates appearances before the Board and Committees.
- Assists in processing motions and petitions.
- Responds to public information requests in accordance with the Public Records Law and Fair Information Practices Act by collecting, evaluating and coordinating all relevant material.
- Ensures subpoenaed documents are appropriately prepared, including the gathering and redaction thereof.
- Analyzes proposed legislation to determine its legal impact on agency programs, prepares reports, and assists attorneys in drafting regulations and legislation.
- Operates office machines and schedules meetings and appointments.
- Develops and maintains comprehensive understanding of agency procedures and systems relevant to successful performance of job duties.
- Maintains courteous, professional demeanor while working under occasionally stressful working conditions, including exposure to potential verbal abuse and extended work hours at night and on weekends.
- Performs such general legal work as required
Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience in legal research or legal assistant work, or (B) any equivalent combination of the required experience and the substitutions below.
I. An Associate’s or higher degree with a major in paralegal studies may be substituted for the required experience.
II. Completion of one year of study at a recognized, degree-granting law school may be substituted for the required experience.
SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator’s License may be required.
For information and to apply, click here.