Title: Budgets & Contracts Coordinator
Organization: Health Resources in Action, Inc.
Brief Summary of Position:
Health Resources in Action, Inc is searching for a Budgets & Contracts Coordinator to be responsible for a specific portfolio of work within the organization. The person in this role will work directly with assigned department and project directors and staff to understand and follow through on all contractual and financial aspects of the work. This includes collaborating to prepare and maintain department and project budgets and ensuring their accurate reflection in the organizational budget, as well as driving the billing procedure. The Budgets & Contracts Coordinator is also responsible for preparing and reviewing contracts and implementing the approval and filing process for assigned departments and projects.
This is an exciting, fast-paced opportunity that requires a keen attention to detail and an ability to work well and calmly under pressure. This is an outstanding opportunity for a finance professional to apply their knowledge and skills to a growing and dynamic organization. The position affords the chance to work collaboratively with a range of program and administrative staff and is a growth opportunity for an energetic, self-motivated professional. This is a full time, exempt position.
- Works with program directors and staff to create budgets for proposals and internal needs
- Updates project and department budgets due to scope, staffing, and other changes
- Works with program directors and staff to solve budget challenges
- Reviews outside contracts and suggests changes to protect the organization and impact revenue timing
- Ensures proper implementation of contracts and grant letters, and routing and filing of scans
- Maintains accurate contract log, with all appropriate contract and invoice information
- Reconciles final contracts with budget; resolve discrepancies
- Leads monthly invoicing activity, working with colleagues in programs and accounting to ensure accurate, timely, and complete invoicing that is properly tracked internally
- Prepares invoices/drawdown requests and enters into EIM, PMS, ASAP, and similar systems
- Creates and processes accounts receivable invoicing, data entry, and collections
- Logs cash receipts, code to proper general ledger accounts
- Works with colleagues in programs and accounting to prepare and submit amendment/line-item adjustment requests; ensure follow-through
- Files necessary reports for government and non-government contracts and grants, including financial and diversity reports
- Reviews updates to federal, state, and foundation regulations on a regular basis to ensure compliance
- Collaborates with colleagues to develop/revise policies/procedures to bring HRiA into compliance
- Assists in the preparation of proposals, including completion of administration and financial forms/documents
- Prepares and submits federal indirect rate proposals
- Completes requests from auditors as appropriate
- Assists in the development/revision of policies/procedures related to administrative and financial matters
- Completes other duties as assigned.
- Three years of experience in a finance or accounting role in a nonprofit that receives federal and/or state funding
- Advanced Excel skills; strong general computer skills (Word, Outlook, databases, etc.)
- A Bachelor’s degree in business or a similar degree with successful undergraduate coursework in accounting principles and business law
- MIP or other nonprofit accounting software experience is a plus.
- Ability to articulate an interest in HRiA’s mission
- A commitment to value diversity of thought, backgrounds, and perspectives
- Collegial and outgoing nature with strong interpersonal skills
- Attention to detail and accuracy
- Ability to work independently and also to contribute to a team
- Demonstrated ability to prioritize and coordinate multiple projects simultaneously
- Ability to understand new tasks quickly
- Excellent oral and written communication skills
- Ability to work calmly under pressure with a sense of humor and perspective
- Eagerness to increase responsibilities as organization develops.
To Apply: To apply, submit resume and a cover letter of interest here.