Job Posting for Henry P. Kendall Foundation: Program Assistant

Title: Program Assistant

OrganizationHenry P. Kendall Foundation

Brief Summary of Position: The Henry P. Kendall Foundation is seeking a full-time Program Assistant to support all aspects of the Foundation’s programs and operations. The Program Assistant will join the Foundation’s small team to assist in carrying out their regional food systems grantmaking program that seeks to contribute to the creation of a resilient and sustainable food system in New England.  

Responsibilities:

Office management/operations

  • Be the first point of contact for people calling or emailing the Foundation
  • Provide support to Executive Director and Senior Program Officer (coordinate schedules and set meetings; draft correspondence)
  • Maintain and improve systems to enable smooth functioning of the Foundation’s office
  • Process expense reports, prepare invoices for payment, and generate financial reports as requested
  • Coordinate the preparation of materials for board meetings
  • Participate in annual workplanning
  • Maintain website, including annual update of grantee profiles

Grants management

  • Provide a high level of customer service for existing and prospective grantees
  • Maintain grants management system (Foundant) and stay current on best practices with regard to the system
  • Coordinate grantee award letter process and communication with grantees
  • Precisely track deadlines and grantee reporting requirements

Program

  • Conduct preliminary research and field scanning on issues of interest to the Foundation
  • Draft grant proposal summaries for board dockets as needed in partnership with Executive Director and Senior Program Officer
  • Participate in program evaluation activities; create powerpoint presentations and supporting documents

Qualifications:

  • Bachelor’s degree or equivalent required. Two-three years of relevant professional experience.
  • Highly organized and able to keep track of multiple projects and deadlines simultaneously
  • Proficient with powerpoint and creation of presentations
  • Proven ability to establish organizational and tracking systems and maintain them effectively
  • Excellent written and verbal communication skills and a customer-service orientation that supports positive partnerships and collegial relationships
  • Experience supporting senior level professionals and comfort interacting with members of the HPKF Board of Trustees
  • Demonstrated interest in the Foundation’s mission and vision
  • Some travel may be required

To Apply: Send a cover letter, resume and three references to info@kendall.org.  Applications will be considered on a rolling basis until the position is filled.

Deadline: March 7, 2016

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