Job Posting for Hyde Square Task Force: Grants Manager

Title: Grants Manager

Organization: Hyde Square Task Force

Brief Summary of Position:

Hyde Square Task Force is an award-winning youth development and social change organization based in Boston’s Latin Quarter. Through high-quality arts, and academic and leadership programming, HSTF serves more than 1,200 youth from all over Boston. HSTF’s mission is to develop the skills of youth and their families so they are empowered to enhance their own lives and build a strong and vibrant urban community.

Working closely with all members of the Development Team and senior management team, the Grants Manager will help create the annual institutional funding plan, and will be responsible for meeting and reporting on the annual institutional funding goals. S/he will ensure there is adequate research of new grant prospects and pipeline of new grant opportunities, and will work with grant writers to ensure HSTF is submitting high quality, thoughtful grant applications, and reports to 80-100 grant makers. S/he will contribute in developing strategies to increase financial sustainability, as well as to maintain a portfolio of relationships with institutional funders. S/he will serve as the direct supervisor to the team of grant writers and delegating and managing daily workflow. S/he will also be responsible for updating and maintaining all necessary grant compliance information in the GiftWorks database.


  • Managing Workflow: Update grants calendar, which includes all deadlines, requested amounts, and other project details; determine priorities and distribute work.
  • Planning and reporting: Responsible for setting annual institutional funding goals and developing projections, and developing the organization’s annual fundraising plan in conversation with senior management and the rest of the development team. Create regular institutional funding reports for the senior management team.
  • Prospect Research: Responsible for finding, researching, and vetting possible grant makers; working with Directors and Development Team to ensure there are adequate funding prospects in the pipeline.
  • Writing and editing: Responsible for timely output and quality of grants, reports and acknowledgement letters: writes grants/reports for approximately 10 hours each week (more during
    high season); edits and reviews grants/reports by grant writers and program staff.
  • Supervise Grant Writer(s): Manage the workflow delegation to all writers. Provide weekly supervision and quarterly performance evaluation.
  • Maintaining Information Vault: Ensure that all information on grant makers is up to date, organized, retrievable, and easily accessible in the GiftWorks database.
  • Relationship Management: Responsible for managing a portfolio of institutional funding relationships. Manage/track cultivation and stewardship efforts by Executive Director and Directors.
  • Coordinate and support site visits.
  • Coordinate with other staff and Development Team members: Communicate with program staff and other members of the development/communications/events team to ensure grant writing team has the most up to date information and most compelling materials possible. Work closely with the finance team to ensure effective budget preparation, financial reporting in coordination with grant writers and finance staff.
  • Administrative: Responsible for helping to create and manage the Institutional Funding budget, entering institutional funding donations into the database, completing quarterly reports, and
    participating in monthly reconciliation of finance and development records.
  • Ensure timely and accurate data entry and maintenance of electronic files related to grants.
  • Organization-wide: Participating in special events and organization-wide planning; regularly visiting and observing programs; attending department and staff meetings; other duties as assigned.


  • Excellent writing and communication skills.
  • Highly organized, productive, detail-oriented, and able to prioritize.
  • Strong managerial skills with prior experience with managing staff preferred.
  • Two years of professional writing experience; grant writing experience preferred.
  • Ability to manage a variety of tasks simultaneously and effectively in a fast-paced and highly productive environment.
  • Possesses strong basic computer skills, including Microsoft Office.
  • A commitment to the organization’s mission and values.
  • Prior experience with a non-profit organization preferred.
  • Bilingual / bicultural candidates strongly encouraged to apply.
  • Bachelor’s degree required.

To apply:  Submit a resume, cover letter including salary requirements, and a short writing sample to Barbara Civill, Director of College Success and Community Ventures, at No phone calls. 

Deadline: September 15, 2015

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